Auto Writing : Business Letters

1 We have launched a large-scale advertising
campaign for the article you will be
marketing.

2 Our products are well known through
cinema, radio and TV and Internet advertising.

3 You may assume that the article you will
be marketing is well known to everybody
through advertising.

4 You will not only be distributing our products.
Your activities will also include
your own intensive advertising.

5 You would only have the job of advertising
our products to our customers.

6 Above all, you would have to praise the
excellent quality of our goods.

7 As our General Agent, you would also
have to supervise advertising in your
area.

8 In the area you would take responsibility
for, you would, above all, have to concentrate
on advertising.

9 A well-known advertising agency has
been given the job of advertising the
products you would be selling.

10 We spend an average of . . . a year on
advertising.

11 We have excellent advertising material.
We enclose a small selection with this letter.

1 The market will be able to absorb our
product.

2 The sales of our articles for everyday use
are not subject to market fluctuations.

3 The article you will be marketing has
every chance of selling well.

4 Our products are not yet well enough
known in your area. Your job would be to
open up the market for them.

5 Our goal is to conquer the market through
quality.

6 The article is already sufficiently known
in the market there. You would simply be
responsible for keeping our customers
supplied with goods.

7 Market conditions are most satisfactory.

8 As there is hardly any competition for this
article, it is likely to sell especially well.

9 Our product is new on the market. The
sales chances are good.

10 We anticipate excellent sales figures for
our new products, above all in the big
cities.

11 There is fierce competition in the market
for our products. However, since they
have an excellent image, they have every
chance of selling well.

12 The results of long-term market research
have convinced us that our goods have
every chance of selling well.

1 We have top-quality products and excellent
sales figures.

2 We market articles for everday use, which
guarantee high sales figures.

3 To give you a better idea of your work,
here are some of our products: . . .

4 Our machines have an excellent reputation.

5 As you already have experience in
selling . . . you will soon get to know our
products.

6 The product you would be selling is a
great success on the . . . market.

7 Our company markets . . . (foodstuffs,
textiles, tools, engines, household goods,
furniture, CDs, computer programs, computer
games, etc.).

8 We produce . . . (name of product).

9 We are a . . . company.

10 You would be marketing goods for everyday
use, which are uncomplicated and
easy to sell.

1 You will be responsible for visiting the
restaurants in . . .

2 Your activities would be limited to the . . .
area.

3 You would merely be responsible for
giving the customers our catalogues and
samples.

4 As our General Agent you would
be responsible for looking after our
customers personally.

5 The responsibility you will be entrusted
with requires a polished manner and
negotiating skills.

6 As a result of the expansion of the Internal
Market, a good command of English
and French is essential for your work.

7 A sole agency agreement would make it
necessary for you to call on all customers
once a week (month).

8 Your job would be to run a call centre
which would deal with a large amount of
the agency work.

9 You will be provided with a car. You will
be given intensive training on full pay for
the duties you will be undertaking.

10 As our agent/representative you will most
certainly require a car. Your mileage
allowance (allowance per kilometre) is . . .

1 Agent sought for select sales items.
Generous commission.

2 We are offering a general agency.
Are you interested?

3 As our field worker for the . . . area you
could earn up to . . . per month.

4 The . . . company is looking for a reliable
agent for the . . . area.

5 This agency covers the . . . area and
could, if necessary, be granted on an
exclusive basis.

6 We are looking for an experienced agent
for our products as from . . .

7 We are looking for a field worker for our
branch in . . .

8 Our products have every chance of
selling well. We are still looking for agents
for the . . . area.

9 We are looking for young, independent
men and women able to start immediately.
As our representative/agent we can
guarantee you a monthly income of . . .

10 We are manufacturers of branded consumer
goods and are looking for young,
representatives/agents with communication
skills.

11 We are looking for young men and
women with their own car to act as our
representatives/agents.

First reminder

1 We wish to point out that your account
still shows an outstanding balance of . . .

2 It has no doubt escaped your notice that
our invoice of . . . has not yet been settled.

3 We are sorry to note that you are in arrears
with payment.

4 We have now been waiting for . . . months
for settlement of our invoice dated . . .

5 Unfortunately, we must draw your attention
to the fact that your account shows
an overdue balance of . . .

6 Your account shows a debit balance of
. . .

7 We are sorry to note that this time you
have not met your financial obligations.

8 We would ask you to remit the outstanding
amount of . . . in the near future.

9 We wish to take this opportunity to point
out that the sum of . . . is still owing to us.

10 Our invoice of . . . for (currency, amount)
. . . is still unpaid. We believe that this is
due to an error on your part and include
a copy of the invoice (statement of account).

Second reminder

1 We trust you will be settling the outstanding
invoice amounts by the end of this
month.

2 Our invoice No. . . . of . . . is still outstanding.
We expect payment within . . . weeks.

3 We refer to your order No. . . . of . . ., for
which immediate cash payment was
agreed. As a result of your delay in payment,
an extra charge of . . .% of the
outstanding amount will be charged to
your account monthly.

4 You have now considerably exceeded
your credit period of . . . month (your
quarterly credit period). We therefore
now have no choice but to insist on
immediate payment in future.

5 Our invoice of . . . for . . . has not been
paid to date and we have received no
response to our first reminder. We now
ask you to remit the outstanding amount
immediately.

6 Our reminder of . . . has still not been
replied to. Should you have any particular
reason for withholding payment, please
let us know immediately.

7 As you have hitherto always settled all
outstanding payments punctually, we are
at a loss to understand your delay in payment.
Should you be experiencing temporary
financial difficulties we would be
pleased to discuss the matter with you.

8 As the sum of . . . has still not been credited
to our account we are allowing you
a final extension of the deadline until . . .

Third reminder with deadline

1 Your delay in payment is contrary to our
terms of business. We reserve the right to
take proceedings against you.

2 Your arrears in payment constitute
a breach of contract. We are considering
breaking off business relations with you.

3 Should you not meet your financial obligations
in the near future, we shall have
to look for new business partners.

4 We wish to point out the possible consequences
of your delay in payment.

5 We are allowing you a final extension
of . . . days to settle the outstanding
invoices.

6 The cheque promised to us in our telephone
conversation of . . . still has not
reached us. We are allowing you a final
extension of one week.

7 We have been waiting for settlement
of our invoices Nos. . . . and . . . for . . .
months now. Please remit the outstanding
amount of . . . to our bank before the end
of this week.

8 We would ask you to meet your financial
obligations within . . . weeks.

9 You have not responded to either of our
reminders. We are allowing you a final
extension of the deadline of . . . days.

1 Your last consignment was poorly
packed. A large number of the goods
were damaged.

2 We unfortunately have to complain about
damage to article No. . . . of your last
consignment.

3 The goods in your latest consignments
were packed carelessly. We are returning
the damaged goods.

4 Some of the goods arrived here damaged.
Quite simply, we fail to understand
how you can pack such valuable goods
so carelessly.

5 As a result of poor packing, part of your
consignment dated . . . arrived damp.

6 The packing was so inadequate that most
of your consignment dated . . . was damaged.

7 The damaged items are of no use to us.
We trust that you will pack the goods
more carefully for our next order.

8 We cannot understand how the goods
can come to be so badly packed. We are
sending the damaged items back to you
at your expense.

9 As a result of inadequate packing . . .
articles of the consignment dated . . . are
damaged and thus unsaleable. Please
take this into account when invoicing us.

10 We are unfortunately obliged to insist on
replacements for . . . units of article . . ., as
they arrived here damaged owing to poor
packing.

11 The goods sent to us on . . . arrived here
in an unusable condition. Please pack the
goods more carefully in future.

1 We have two types of article . . . in stock.
Please let us know immediately which
type we should supply.

2 It is not clear what is meant in the case of
items . . . and . . . of your order. Please let
us know by telephone which colours you
require.

3 In your last order you do not state the
sizes you require.

4 We unfortunately made a mistake when
placing our order of . . . Please send us
article . . . instead of article . . . originally
ordered.

5 Please let us know if your offer of . . . is
still valid.

6 Please make out the invoice for our order
of . . . in . . . (currency). We omitted to
state this at the time.

7 We made a mistake when placing our
last order. Please do not send the goods
before . . . of next month.

8 We are not sure what address to send the
goods last ordered to. Please let us know
where they are to go.

9 It is unclear what mode of despatch is
required for your order of . . . Please let us
know by return.

10 Please let us know why you have cancelled
your last order.

11 We have received the order you faxed/
e-mailed to us. Unfortunately it is partly
illegible (fax)/it is garbled (e-mail) so we
would ask you to fax/e-mail it again.

12 We must unfortunately insist that the
erroneously deducted sum of . . . be
refunded.

13 We wish to point out that we ordered the
best quality. We cannot accept such
a difference in quality.

14 The goods supplied do not correspond to
those ordered.