Auto Writing : Business Letters

1 We would be honoured if you would visit
us at the . . . Fair.

2 We look forward to having you visit our
stand at the . . . Fair.

3 We would be delighted if you could visit
us at the exhibition.

4 Please accept our warm invitation to
attend the opening of the . . . Fair.

5 We hope you will be able to find the
time to come to a small reception we
are giving on the occasion of the opening
of the exhibition. It is in . . . on . . . (day)
at . . . (time).

6 We take great pleasure in inviting you to
our exhibition and feel sure that the range
of products shown will be of interest to
you.

7 We take pleasure in inviting you to the
exhibition of our samples, which begins
on . . .

8 The management takes pleasure in
inviting you to the opening of our spring
exhibition at . . . (time) on . . . (date).

9 The exhibition begins on . . . We would
be pleased if you could visit our stand.
Please ask at the information desk for
directions.

1 Must the consignor provide the transport
documents?

2 By what time must supplementary
instructions be issued?

3 It is customary to give the transport documents
to the freight forwarder when the
goods are collected.

4 Supplementary instructions are possible
as long as the goods have not been
delivered to the original consignee.

5 Can the consignment note forms in our
possession be used for package freight
as well as whole wagonloads?

6 Are corrections permitted on a consignment
note?

7 Do any special regulations apply here?

8 Are we allowed to write a note to the
consignee on the consignment note?

9 Must the volume of the consignment also
be stated on the consignment note as
well as the gross weight?

10 Are enclosures permitted with the
consignment note?

11 Are we required to provide any accompanying
documents when using containers (pallets)?

1 We will be pleased to make our company’s
own packaging material available
to you at any time.

2 Charges are made as per our company’s
own price list. Packing unfortunately cannot
be provided free of charge.

3 Use of our company’s own packaging
material is subject to a minimum freight
charge, staggered according to size.

4 The following (no) charges are incurred
for the return of our packaging material:
. . .

5 Non-returnable containers measuring . . .
can be provided at cost.

6 Please refer to the enclosed list for prices.

1 Please insure our consignment up to the
border (including customs clearance/
to the place of destination).

2 As requested, we have insured the consignment
intended for you up to the
border (including customs clearance/to
the place of destination).

3 Is the consignment insured after arrival
until it is delivered to our premises?

4 The consignment is insured up to the
place of destination (until unloaded from
group transport/until delivery to your premises).

1 We have launched a large-scale advertising
campaign for the article you will be
marketing.

2 Our products are well known through
cinema, radio and TV and Internet advertising.

3 You may assume that the article you will
be marketing is well known to everybody
through advertising.

4 You will not only be distributing our products.
Your activities will also include
your own intensive advertising.

5 You would only have the job of advertising
our products to our customers.

6 Above all, you would have to praise the
excellent quality of our goods.

7 As our General Agent, you would also
have to supervise advertising in your
area.

8 In the area you would take responsibility
for, you would, above all, have to concentrate
on advertising.

9 A well-known advertising agency has
been given the job of advertising the
products you would be selling.

10 We spend an average of . . . a year on
advertising.

11 We have excellent advertising material.
We enclose a small selection with this letter.

1 The market will be able to absorb our
product.

2 The sales of our articles for everyday use
are not subject to market fluctuations.

3 The article you will be marketing has
every chance of selling well.

4 Our products are not yet well enough
known in your area. Your job would be to
open up the market for them.

5 Our goal is to conquer the market through
quality.

6 The article is already sufficiently known
in the market there. You would simply be
responsible for keeping our customers
supplied with goods.

7 Market conditions are most satisfactory.

8 As there is hardly any competition for this
article, it is likely to sell especially well.

9 Our product is new on the market. The
sales chances are good.

10 We anticipate excellent sales figures for
our new products, above all in the big
cities.

11 There is fierce competition in the market
for our products. However, since they
have an excellent image, they have every
chance of selling well.

12 The results of long-term market research
have convinced us that our goods have
every chance of selling well.

1 We have top-quality products and excellent
sales figures.

2 We market articles for everday use, which
guarantee high sales figures.

3 To give you a better idea of your work,
here are some of our products: . . .

4 Our machines have an excellent reputation.

5 As you already have experience in
selling . . . you will soon get to know our
products.

6 The product you would be selling is a
great success on the . . . market.

7 Our company markets . . . (foodstuffs,
textiles, tools, engines, household goods,
furniture, CDs, computer programs, computer
games, etc.).

8 We produce . . . (name of product).

9 We are a . . . company.

10 You would be marketing goods for everyday
use, which are uncomplicated and
easy to sell.

1 You will be responsible for visiting the
restaurants in . . .

2 Your activities would be limited to the . . .
area.

3 You would merely be responsible for
giving the customers our catalogues and
samples.

4 As our General Agent you would
be responsible for looking after our
customers personally.

5 The responsibility you will be entrusted
with requires a polished manner and
negotiating skills.

6 As a result of the expansion of the Internal
Market, a good command of English
and French is essential for your work.

7 A sole agency agreement would make it
necessary for you to call on all customers
once a week (month).

8 Your job would be to run a call centre
which would deal with a large amount of
the agency work.

9 You will be provided with a car. You will
be given intensive training on full pay for
the duties you will be undertaking.

10 As our agent/representative you will most
certainly require a car. Your mileage
allowance (allowance per kilometre) is . . .