Auto Writing : Business Letters

Dear Sirs

In connection with a consignment of .. .,
CIF . . ., on board m.v. . . ., we are forwarding
the enclosed documents:

– bill of lading,

– insurance policy,

– duplicate invoice,

– certificate of origin,

– certificate of loading,

– certificate of analysis.

We would request you to release the
documents listed to the consignee on
payment in cash of our Invoice No. .. .
for a total amount of . . .

Please credit this sum to our account with
yourselves after deducting your charges.

We thank you in advance for your assistance.

Yours faithfully

Dear Sirs

The sales agreement concluded between
our supplier, . .. (firm) and our company
for the delivery of . . . CIF . . . to the value
of . .. provides for payment by irrevocable
documentary credit, payable at sight.

We would be most grateful if you would
debit our account with the opening of
an irrevocable letter of credit in favour of
our supplier for the amount in question
in local currency. It is to be payable subject
to presentation of the following documents:

– original commercial invoice and three
copies thereof
– complete set of clean, on-board bills of
lading
– insurance policy or certificate covering
the usual transport risks
– certificate of origin.

The credit to be valid until . . . Part-shipments
not permitted.
At our suppliers’ request, (the) . .. Bank
in . . . will act as the advising bank.

We trust we will be receiving your reply in
the near future.

Yours faithfully

Dear Sirs

As we are planning to import substantial
quantities of foodstuffs from your country
we would be most grateful if you would
let us know whether you might be prepared
to grant us an unsecured credit
facility of up to . . . until the end of the
current year.

You will no doubt recall that our company
availed itself of your bank’s services
for import business (to the value) of . . .
some years ago. Should you, however,
require additional references, we would
request you to contact the Chamber of
Commerce and Industry in .. .

We hope that you will be able to comply
with our request and, if so, let us have
details of your terms.

Yours faithfully

Purchase of securities

Dear Sirs

We would be grateful if you would
purchase the following securities at
the best rates available (cheapest price)
on the . .. Stock Exchange, debiting our
account accordingly.

Shares: . . .

Government bonds: .. .

Investment trusts: . . .

Debentures: .. .

Please keep these securities in our portfolio
with you at our expense.

We await your confirmation that our
instructions have been carried out.

Yours faithfully

Selling securities

Dear Sirs

Please sell the following shares, kept
in our name in our portfolio with you,
at the most favourable rate (best rate)
available: . . .

As the market for these securities has
been bullish for the last few days we trust
you will obtain a good rate.

Please credit our account with the proceeds
of the sale.

We await your confirmation that our
instructions have been carried out.

Yours faithfully

Dear Sir or Madam

We are pleased to inform you that as from
01 January .. . all account-holders will
have access to our electronic banking
system.

Our brochure with information on all the
important features of this service is enclosed
together with a registration form.

If you wish to make use of this service
please fill in the form and return it. You
will then receive our TAN code and your
secret PIN (personal identification number).
These will be sent to you separately
for security reasons.

Please do not hesitate to contact us for
further information.

Yours faithfully

Dear Sir or Madam

In order to handle our business in your
country, we wish to open a current account
at your bank. We would therefore
be most grateful if you would let us know
your conditions as regards interest payment,
commission, account charges, etc.

In addition, we would also like to know
what formalities must be fulfilled to open
such an account.

We hope to hear from you soon.

Yours faithfully

Presentation of a cheque

Dear Sirs

We enclose a cheque, drawn upon (the)
. . . Bank, for the sum of . .. and would
request you to credit our current account
No. . . . with the amount in question.

Yours faithfully

Returning a cheque

Dear Sirs
To our great surprise the enclosed
cheque No. .. . for the sum of . .. was
returned to us marked “Refer to Drawer”.

As we feel sure this is the result of an
error we would request you to look into
this matter and let us have your comments
by return.

Yours faithfully

Stopping a cheque

Dear Sirs

As cheque No. .. . dated . . . payable to . . .
has obviously got lost in the post we
would request you to stop payment of it.

We await your confirmation before issuing
a replacement to avoid duplication.

Yours faithfully

Dear Sir or Madam

Now that the euro has been introduced in
our countries we no longer find it necessary
to have an account at your bank.

Please transfer the balance to our account
at . . . Bank, a/c no. . . ., sort code . . .

Thank you for your attention to this matter.

Yours faithfully