Auto Writing : Business Letters

1 Please insure our consignment up to the
border (including customs clearance/
to the place of destination).

2 As requested, we have insured the consignment
intended for you up to the
border (including customs clearance/to
the place of destination).

3 Is the consignment insured after arrival
until it is delivered to our premises?

4 The consignment is insured up to the
place of destination (until unloaded from
group transport/until delivery to your premises).

1 Agent sought for select sales items.
Generous commission.

2 We are offering a general agency.
Are you interested?

3 As our field worker for the . . . area you
could earn up to . . . per month.

4 The . . . company is looking for a reliable
agent for the . . . area.

5 This agency covers the . . . area and
could, if necessary, be granted on an
exclusive basis.

6 We are looking for an experienced agent
for our products as from . . .

7 We are looking for a field worker for our
branch in . . .

8 Our products have every chance of
selling well. We are still looking for agents
for the . . . area.

9 We are looking for young, independent
men and women able to start immediately.
As our representative/agent we can
guarantee you a monthly income of . . .

10 We are manufacturers of branded consumer
goods and are looking for young,
representatives/agents with communication
skills.

11 We are looking for young men and
women with their own car to act as our
representatives/agents.

Dear Sir or Madam

A long-standing customer of ours currently
requires a large amount of . . . As
this article is not included in our range we
would request you to make our customer
an appropriate offer, referring to our company,
and send a copy of your offer to us.

For this service we suggest a commission
of . . .%. Please let us know whether you
are able to supply the merchandise in
question immediately and also whether
your are in agreement with our suggestion
as regards commission.

We will then forward the customer’s
address to you without delay.

Yours faithfully

Dear Sir or Madam

Please let us know whether you are
willing to supply the goods in your sales
programme on a consignment basis to .. .

We have been doing business in this way
with major manufacturers for many years
now. We also have no shortage of storage
space, delivery vehicles, maintenance
personnel, etc.

If you are basically interested in this form
of co-operation please let us know.

If requested, we are also willing to have
the consignment goods insured against
fire and theft and provide appropriate
security for their value.

Yours faithfully

Dear Mr .. .
(Dear Ms .. .)

We are pleased to tell you that we are
interested in your offer to represent our
company’s interests throughout the EU
and would welcome the opportunity of
meeting you here to discuss further
details.

Please contact the signatory of this letter
by e-mail or telephone to arrange an
appointment.

We look forward to hearing from you
soon.

Yours sincerely

Dear Sir or Madam

I have seen your advertisement on the
Internet for an agent to act within the
European Union.

Having now worked for many years in the
field of . . . I would be most interested in
adding your products to my range. I have
a sales network throughout the EU and in
every member state I have sales agreements
with companies which communicate
and co-operate closely with each
other.

Thanks to this tightly woven network, I
am able to achieve above-average sales
figures. At my main office in . . . I have a
team of good employees as well as sufficient
storage space and delivery vehicles.
Should you be interested, I would be
pleased to pay you a visit and provide
you with further details.

I am available to call on you for discussions
at any time.

Yours faithfully

Dear Mr .. .
(Dear Ms .. .)

Many thanks for your letter of . . . in which
you state that you are, in principle, willing
to act as our agent in . . .

We agree to your visiting us for talks on
. . . Our Mr/Ms .. . will be waiting to collect
you when you arrive at the airport in . . . at
. . . (time) on . . . (date).

As you are not yet known to us personally
we would ask you to report to
the enquiries desk and ask for Mr/Ms .. .
Talks can be held on our company’s
premises immediately. All the members
of the management concerned will be
available for consultation.

Yours sincerely

Dear Sir or Madam

Many thanks for your letter of . . ., which
I read with great interest.

I would be pleased to act as your agent
but, as you will appreciate, would like
to meet with you personally to discuss
details, such as territory, customer
protection, commission, etc. I therefore
think it would be appropriate for me to
call on you to discuss all such matters
arising.

I would be available to visit you in the
week of .. . – . .. and presume that my
expenses will be reimbursed on presentation
of the usual receipts.

Please let me know whether this date is
suitable, or suggest a different one.
I look forward to receiving your reply.

Yours faithfully