Auto Writing : Business Letters

Dear Mr .. .
(Dear Ms .. .)

Our congress

After our recent pleasant meeting (yesterday’s
pleasant telephone conversation)
and consultations with our management
here, we are now able to confirm the
following reservation for the abovementioned
congress:

Rooms:

. . . single rooms
. . . double rooms, all with bath or shower,
minibar and TV,
from . . . to . . .

Conference rooms:

From Monday to Saturday K III
conference chairs
conference table

On Tuesday, Wednesday and Friday K I
for . .. persons

The conference rooms are required from
8 am to 6 pm.

In addition, we would request you to
equip the rooms with the following facilities:
overhead projector, flipchart, video
recorder, tape recorder.

We would also be grateful if you would
make multi-vision facilities available
(conference link telephone, simultaneous
interpreter’s booth) and list the expenses
for this separately.

Group meal times:

Buffet breakfast as from 7 am
Coffee breaks at 10 am and 4 pm each
day
Working lunch at 1 pm in the restaurant
Dinner at 8 pm in the hotel restaurant

Please forward the bill directly to us.

The guests have been notified that they
themselves must pay for all telephone
calls made from their hotel rooms and
drinks from the minibar.

A guest list will be sent to you at the end
of . . .

We would appreciate your early confirmation.

Yours faithfully

Individual reservation

Dear Sir or Madam

Kindly reserve a single room, preferably
on the side of the hotel facing the sea
(ocean, lake), for our customer Mr (Ms) . . .
coming from .. . for the period . . . to . . .

Mr (Ms) . . . will be on Flight No. . . . from
. . . and will be arriving at the hotel at
approx. . . . o’clock.

Please forward the bill (accommodation
and all extras) to us. (The guest will settle
his (her) own bill.)

We look forward to receiving your confirmation.

Yours faithfully

Group reservation

Dear Sir or Madam

We refer to your e-mail enquiry and are
pleased to confirm your reservation as
follows:

. . . single and . . . double rooms, all with
bath or shower, from .. . to . . .
Our guests will be arriving on . . . in the
course of the day, some of them at a
late hour. They will settle their own bills.
We would request you to put the folders
enclosed in their rooms.

Yours sincerely