Auto Writing : Business Letters

Dear Sir or Madam

We are pleased to announce that, as
from . . ., our long-serving and able
colleague, Mr (Ms) . .. has been appointed
as a director of our company. He (she) is
now in charge of the . . . and . . . (e.g.
Purchasing, Sales, Personnel, etc.)
Departments.

We very much hope that the good
relationship our companies enjoy will
be further strengthened by this move.

Yours faithfully

Dear Sir or Madam

We wish to inform you that our partner of
many years standing, Mr (Ms) …, is retiring
from the firm for reasons of health.

His (Her) shareholdings have been divided
equally among the other partners.

The management of the firm is, however,
in no way affected by this move and we
trust that our existing business ties will
continue to flourish to the mutual advantage
of our two companies.

Yours faithfully

Dear Sir or Madam

On … the decision was taken by the
Management of this company to implement
the introduction of new software
which in future will considerably simplify
our business procedures.

For this reason all company departments
will be equipped with this software in the
course of the next few weeks. We therefore
respectfully ask you to accept our
apologies for any delays in the sending of
invoices and other documentation.

Should you have any queries in this respect,
please contact Mr/Ms .. .

In addition, our call centre can always be
contacted on .. . at any time.

We feel sure that the changeover will in
no way affect our good business relations
and will do everything in our power to
reduce any interruptions to our normal
business procedures to a minimum.

After the changeover has been completed
we will be able to serve you faster and
more smoothly than before.

Yours faithfully

Dear Sir or Madam

At our shareholders’ meeting on .. . it was
decided to change our company’s name
to . .. and relocate the company in .. .

We would be grateful if you would inform
your company’s departments as appropriate.

Yours faithfully

Dear Sir or Madam

We are pleased to inform you that we
have now opened a sales outlet for our
products in . . .

In addition to having our own call centre
on the premises, we also have highly
trained service personnel who routinely
check all equipment purchased from us.

Our call centre can be contacted at:
Tel: . . .
Fax: . . .
E-mail: . . .

We should be delighted if you would
make liberal use of our services and
favourable sales opportunities. We offer
a full guarantee that our products are
of the highest quality.

Yours faithfully

Company anniversary

Dear Sir or Madam

We wish to congratulate you on the 25th
anniversary of your company.

At the same time, we would like to take
this opportunity to express our thanks
to you for the many years of close cooperation
our companies have enjoyed.

Yours faithfully

Birthday

Dear Mr .. . (Ms . . .)
Please accept our very best wishes on
your birthday.

We wish you many more years of good
health and trust that your company will
enjoy your indefatigable energies for a
long time to come.

Yours sincerely

Opening of a new branch

Dear Sir or Madam

We note from the daily press reports that
you have opened a new branch in .. .
May we wish you every success with this
venture.

We also trust that our close business
links will continue to flourish both now
and in the future.

Yours faithfully

Celebrating years of service

Dear Mr .. . (Ms . . .)

You have now been at the helm of the
company you yourself founded for 25
years.

In the course of these many years you
have made the company what it is today
by dint of personal commitment, circumspect
management and thanks to your
wide range of experience.

May we congratulate you warmly for your
achievements and add our wish that you
will enjoy further success and good
health.

Yours most sincerely

A

Dear Sir or Madam

We would like to use this letter as an
opportunity to express our thanks to you
for the friendly way in which our Mr. . . .
(our Ms . ..) was received by your company.

We have learned that the discussions
and agreements reached were highly
successful and are convinced that this
will have a most positive effect on our
co-operation.

We note that your Mr (Mrs) .. . will be
coming to us in . . . for further talks. It
goes without saying that Mr (Mrs) . . . will
be our guest for the duration of his (her)
stay.

Yours faithfully

B

Dear Sir or Madam

Discussions with your Mr .. . (Mrs . . .)
were concluded yesterday and we
are sure that favourable results were
achieved for both sides.

We would like to take this opportunity to
thank you for your Mr . . .’s (Mrs . . .’s) visit,
and above all, for the open-mindedness
with which he (she) conducted negotiations
with our managerial staff.

Yours faithfully