Auto Writing : Business Letters

A

Dear Sir or Madam

In reply to your enquiry regarding our
terms of payment, we wish to point out
that goods are only supplied to new customers
on a C.O.D. basis.

Should regular orders be placed, open
account terms can be arranged.

We trust you will appreciate our position.

Yours faithfully

B

Dear Sir or Madam

Thank you for your enquiry regarding our
terms of payment, which are as follows:

. . . % cash payment discount or … days
net.

Yours faithfully

Dear Sir or Madam

For the transportation of a consignment
of goods to . .. we require an insurance
policy covering all risks, i.e. complying
with Clause A of the Institute Cargo
Clauses.

As we have contracted to deliver doorto-
door we require, in addition to marine
insurance, a further policy to cover transportation
from the port of destination
to . . .

We await your favourable offer. Please
refer to the copy of the contract enclosed
for further details regarding the goods to
be insured.

Yours faithfully

Dear Sir or Madam

The goods you have ordered will be
despatched in special crates marked in
accordance with your instructions.

Packaging is included in the price.
The crates do not need to be returned.

Yours faithfully

Dear Sir or Madam

Thank you for your enquiry about our
terms.

Taking into account the fact that our
prices are the lowest possible, we can
only accept orders for a minimum of .. .
We are, however, prepared to agree to
an overall annual quantity of . . ., which
can then be taken up in instalments of
at least . . .

If you do not purchase all the quantity
agreed, the price for the goods actually
supplied will be charged, plus an additional
charge of . ..% on the invoice
amount.

We trust you will appreciate this ruling.

Yours faithfully

A

Dear Sir or Madam

In your letter of credit as presented to us
by the advising bank in our town, you
require us to state the price of delivery
CIF . . .

In our contract of sale, however, we
agreed on delivery FOB .. .

We would request you either to change
the term of delivery in the letter of credit
or to notify us whether you do, in fact,
now wish to have the goods delivered
CIF . . ., which, of course, would entail a
change in price.

Yours faithfully
B

Dear Sir or Madam

As requested our price is now quoted
FOB Bremerhaven and not ex works.

Should you require additional transport
insurance to Bremerhaven exceeding the
Incoterm clause provision, please let us
know.

Yours faithfully

Dear Sir or Madam

We require approx. … m2 of open storage
space for goods due to arrive in the port
of Rotterdam on 10 August of this year,
as itemised on the enclosed list. The
open space must be enclosed by a wire
fence to protect the goods from theft or
misuse.

Please submit us an offer stating the
price per square metre for part and whole
areas. Do you grant a price reduction for
longer rental periods?

We look forward to your early reply.

Yours faithfully